D.C. Priority Program

WHAT IS THE D.C. PRIORITY PROGRAM?

The D.C. Priority Program is an option for clubs and/or teams wishing to "pre-book" the "prime" hotel blocks for the National Harbor Showdown BEFORE general booking opens! 

With an increasing demand for walking distance hotels, the ability to pre-book hotel rooms has been requested by many of our regularly participating clubs. This program has been created in order to reward ‘loyal’ clubs and teams by providing priority booking opportunities at high demand properties.

The program will be instituted ONLY for the following tournament in 2021-2022:

Similar to frequent flyer programs, this program rewards clubs and teams that consistently attend D.C. area events and book more rooms at a THS approved hotel. By combining team and parent room reservations, everyone has the chance to qualify for the program!

WHAT ARE THE RULES?

  • You must register the team(s) for each event on SportWrench AND pay the entry fees for the teams you wish to block rooms for through D.C. Priority.
  • You must block a minimum of 5 rooms with a maximum of 12 per team.
    • NOTE: ​If your club has picked up more than 10 rooms per team at previous years' THS event, you MAY be awarded more than 12 rooms per team.
  • Block a minimum of 5 rooms and a maximum of 15 rooms for a minimum of 2 nights  -> NO EXCEPTIONS!
  • ALL ROOMS are required to have a minimum of 2 nights  -> NO EXCEPTIONS!
  • Of the number of rooms requested, you MUST guarantee 90% of the room nights utilized.
    • If not, you will be given a time frame in which to cure your deficit.
    • If the deficit is not cured, your team will face a penalty of $50 per room-night short of the 90% guarantee.
    • If not paid by set deadline, your team will be removed from the event.

IMPORTANT: It is ok to transfer this agreement from one team to another within the same club if an age group drops or cannot compete.

HOW DO I PARTICIPATE?:

  1. Register your team(s) for each event on SportWrench AND pay the entry fees! 
  2. Submit your D.C. Priority application between 10AM EST on Wednesday, October 6th and 5PM EST on Sunday, October 10th.
    • Applications for D.C. Priority will ONLY be accepted online between those dates & times.
  3. Accept and return the D.C. Priority contract no later than 12PM on Friday, October 22nd!

HOW CAN I APPLY FOR THE D.C. PRIORITY PROGRAM?

IMPORTANT: Applications are available to be submitted ONLY between 10AM EST on Wednesday, October 6th and 5PM EST on Sunday, October 10th.

To find the D.C. Priority Program Application, please click on the EVENT NAME below:

  • National Harbor Showdown in National Harbor, MD (link available at 10am on Oct. 6th)

HOW ARE ROOMS AWARDED?

Once the D.C. Priority application is completed priority will be given this first year of the event based on the followng:

  • Distance trams are traveling.
  • Number of teams attending and number of rooms requested per team.

IMPORTANT: For all Club Applications, number of rooms will be allotted based on previous THS pick up and request history from other events, if available! 

Once your club is selected and rooms awarded, all contracts must be accepted within 24 hours of the issue date. Additionally, each club will be responsible for booking 90% of the total contracted room-nights by the rooming list deadline to avoid penalties.

WHAT ARE THE PROGRAM LIMITATIONS? 

The D.C. Priority Program may present challenges for JVC and THS, which could result in a shortage of inventory for some applicants. This is due to the amount of available hotel rooms within the defined area and the number of applicants requesting space. If you are contacted by THS because your Application has been "deferred", you have several options that will still afford you some D.C. Priority​ benefits:

  • Allow THS to book your rooms at the next best hotel location. The club will still get to request their preferred hotel selection before general booking opens.
  • Clubs and teams have the option to split up their blocks between hotels in order to have access to possible space within walking distance.  

IMPORTANT: Teams may have to accept some rooms at a location outside of walking distance properties. 

THS will do their best to give deferred applicants the opportunity to move into walking distance hotels, but does not guarantee that team blocks will be moved, and do not offer a waitlist.

WHAT IF I DO NOT WANT TO PARTICIPATE IN D.C. Priority​ BUT NEED HOTEL ROOMS FOR MY TEAM(S)? 

General booking (for teams not participating in D.C. Priority) will open on the following dates:

If you have any questions regarding the D.C. Priority Program, please contact AJ Joseph directly at josephaj1@aol.com or call (719) 201-7323!