NERVA Prime

NERVA, THS, and JVC present NERVA Prime: a Loyalty Program for clubs and/or teams wishing to "pre-book" the “prime” hotel blocks for NERVA convention center events before they open to the general public. 

What is NERVA Prime?

With an increasing demand for walking distance hotels, the ability to pre-book hotel rooms has been requested by many of our regularly participating clubs. To meet this demand, NERVA has created NERVA Prime, which rewards ‘loyal’ clubs and teams by providing priority booking opportunities at high demand properties.  The program will be instituted ONLY for the following tournaments in 2019: First to the Finish New England Winterfest Week #1 and #2, Mizuno Boston Volleyball Festival, and Rhode Island Rumble Week #1 and #2.

Similar to frequent flyer programs, this program rewards clubs and teams that consistently attend NERVA events and book more rooms at a THS approved hotel. By combining team and parent room reservations, everyone has the chance to qualify for the program so long as they are in good standing with NERVA!

What are the rules?

• You must register the team(s) for each event on SportWrench AND pay the entry fees for the teams you wish to block rooms for through NERVA Prime.
  * There are no entry fee refunds for NERVA Prime teams.
• You must block a minimum of 5 rooms with a maximum of 10 per team.
• For NERVA Prime events each team MUST have its own room block.
• Blocks must be booked for a minimum of 3 nights for a 3-Day event and 2 nights for 2 –Day events (NO exceptions are made)
• Of the number of rooms requested, you MUST guarantee 90% of the room nights utilized.
• If not, you will be given a time frame in which to cure your deficit.
• If the deficit is not cured, your team will face a penalty of $50 per room-night short of the 90% guarantee.
• If not paid by set deadline, your team will be removed from the event(s).
• It is ok to transfer this agreement from one team to another within the same club if an age group drops or cannot compete.

How do I participate?:

1. Register AND pay the entry fee(s) for teams for the Tournament(s) - Opens Monday, October 1^st at www.SportWrench.com
2. Submit your NERVA Prime application between 10am EDT on Monday, October 8th and 3pm EDT Thursday, October 11th.
   **Applications for NERVA Prime will ONLY be accepted online October 8-11^th.
3. Accept and return NERVA Prime contract no later than Friday, October 26^th.

Click EVENT NAME below for the event specific Hotels and NERVA Prime details:

• First to the Finish New England Winterfest Week #1 and #2 in Hartford, CT
• Mizuno Boston Volleyball Festival in Boston, MA
• Rhode Island Rumble Week #1 and #2 in Providence, RI

Click EVENT NAME below for the event specific NERVA Prime Application Link:
(ONLY available between 10am EDT on Monday, October 8th and 3pm EDT Thursday, October 11th):

• First to the Finish New England Winterfest Week #1 in Hartford, CT
• First to the Finish New England Winterfest Week #2 in Hartford, CT
• Mizuno Boston Volleyball Festival in Boston, MA
• Rhode Island Rumble Week #1 in Providence, RI
• Rhode Island Rumble Week #2 in Providence, RI

How are rooms awarded?
Once the NERVA Prime application is completed:

• First priority will be given to teams based on the number of NERVA Prime events you are attending and club travel distance from the playing venue for that event.
• Second Priority will be the number of years your team or club has attended each event and number of teams/rooms requested.

Once your club is selected and rooms awarded, each team will be issued a separate contract. All contracts must be accepted within 24 hours of the issue date.  Additionally, each team will be responsible for booking 90% of the contracted room-nights by the rooming list deadline to avoid penalties.

**PLEASE NOTE:  For all Club Applications, rooms will be allotted based on previous years’ pick up and request history.
 

What are the program limitations? 
The NERVA Prime Program may present challenges for NERVA and THS, which could result in a shortage of inventory for some applicants.  This is due to the amount of available hotel rooms within the defined area and the number of applicants requesting space.  If you are contacted by THS because your Application has been "deferred", you have several options that will still afford you some NERVA Prime benefits:

• Allow THS to book your rooms at the next best hotel location. The club will still get to request their preferred hotel selection before general booking opens.
• Clubs and teams have the option to split up their blocks between hotels in order to have access to possible space within walking distance.  

Note:  Teams may have to accept some rooms at a location outside of walking distance properties.  THS will do their best to give deferred applicants the opportunity to move into walking distance hotels, but does not guarantee that team blocks will be moved, and do not offer a wait list.

What if I do not want to participate in NERVA Prime but need Hotel Rooms for my team(s)? 
General booking (for teams not participating in NERVA Prime) will open on following dates:

• Tuesday, October 30^th for First to the Finish New England Winterfest Week #1 and #2 in Hartford, CT
• Friday, November 2^nd for Rhode Island Rumble Week #1 and #2 in Providence, RI
• Tuesday, November 6^th for Mizuno Boston Volleyball Festival in Boston, MA