JVC Loyalty Program

What is the JVC Loyalty Program?

The JVC Loyalty Program is an option for clubs and/or teams wishing to "pre-book" the "prime" hotel blocks for the largest Florida JVC events BEFORE general booking opens!

With an increasing demand for walking distance hotels, the ability to pre-book hotel rooms has been requested by many of our regularly participating clubs. This program has been created in order to reward ‘loyal’ clubs and teams by providing priority booking opportunities at high demand properties.

The program will be instituted ONLY for the following tournaments in 2021-2022:

Similar to frequent flyer programs, this program rewards clubs and teams that consistently attend JVC events and book more rooms at a THS approved hotel. By combining team and parent room reservations, everyone has the chance to qualify for the program!

What are the rules?

  • You must register the team(s) for each event on SportWrench AND pay the entry fees for the teams you wish to block rooms for
    through JVC Loyalty.
  • You must block a minimum of 5 rooms with a maximum of 15 per team.
    • NOTE: ​If your club has picked up more than 15 rooms per team at previous years' events, you MAY be awarded more than 15 rooms per team.
  • Blocks must be booked for a minimum of 3 nights for 3-Day events and 2 nights for 2-Day events -> NO EXCEPTIONS!
  • Of the number of rooms requested, you MUST guarantee 90% of the room nights utilized.
    • If not, you will be given a time frame in which to cure your deficit.
    • If the deficit is not cured, your team will face a penalty of $50 per room-night short of the 90% guarantee.
    • If not paid by set deadline, your team will be removed from the event(s).

IMPORTANT: It is ok to transfer this agreement from one team to another within the same club if an age group drops or cannot compete.

How do I participate?:

  1. Register your team(s) for each event on SportWrench AND pay the entry fees! 
  2. Submit your JVC Loyalty application between 11AM EDT on October 12th and 5PM EDT on October 15th.
    • Applications for JVC Loyalty will ONLY be accepted online between those dates & times.
  3. Accept and return the JVC Loyalty contract no later than within 24 hours within receipt of the contract!

How can I apply for the JVC Loyalty Program?

IMPORTANT: Applications are available to be submitted ONLY between 11AM EDT on October 12th and 5PM EDT on October 15th.

To find the JVC Loyalty Program Application, please click on the EVENT NAME below:  (links active upon opening)

How are rooms awarded?

Once the JVC Loyalty application is completed:

  • First priority will be given to teams based on the number of JVC Loyalty events attending! Exceptions may be made for out-of-state/out-of-country teams**
    • **Teams or Clubs from outside of Florida who wish to "pre-book" hotels for one of the 2 Loyalty events should contact AJ Joseph directly at josephaj1@aol.com no later than October 10th to be considered.
  • Second Priority will be based on the number of years your team or club has attended each event and number of teams/rooms requested!

IMPORTANT: For all Club Applications, rooms will be allotted based on previous years’ pick up and request history! 

Once your club is selected and rooms awarded, all contracts must be accepted within 24 hours of the issue date. Additionally, each club will be responsible for booking 90% of the total contracted room-nights by the rooming list deadline to avoid penalties.

What are the program limitations? 

The JVC Loyalty Program may present challenges for JVC and THS, which could result in a shortage of inventory for some applicants. This is due to the amount of available hotel rooms within the defined area and the number of applicants requesting space. If you are contacted by THS because your Application has been "deferred", you have several options that will still afford you some JVC Loyalty benefits: 

  • Allow THS to book your rooms at the next best hotel location. The club will still get to request their preferred hotel selection before general booking opens.
  • Clubs and teams have the option to split up their blocks between hotels in order to have access to possible space within walking distance.  

IMPORTANT: Teams may have to accept some rooms at a location outside of walking distance properties. 

THS will do their best to give deferred applicants the opportunity to move into walking distance hotels, but does not guarantee that team blocks will be moved, and do not offer a waitlist.

What if I do not want to participate in JVC Loyalty but need hotel rooms for my team(s)? 

General booking (for teams not participating in JVC Loyalty) will open on the following dates:

If you have any questions regarding the JVC Loyalty Program, please contact AJ Joseph directly at josephaj1@aol.com or call (719) 201-7323!